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"Terrible"

About: Highfields Medical Centre

I am a new patient at Highfield Medical Centre. From the process of becoming a new patient at the surgery, to making an appointment for a new patient's medical check to making an appointment to have an injection for going on holiday, it was a shambles. In all honesty, even calling it a shambles is an understatement! Having filled out my new patient's application form to join (generally, thought to be a formality), I was told I would be contacted within the next two weeks to confirm it had gone through and to book a new patient's medical check appointment. However, far from being contacted to confirm, when I rang to ask what the latest was, no one answered the telephone. This continued for several days so I decided to go in person. Upon arrival, it was realised that my application form had been misplaced and the receptionist after searching for approximately ten minutes, came across the form and after a brief apology, told me it would be at the top of their priority list even though there were approximately, fifty other forms which needed to be looked at/processed. Finally, after being contacted and making an appointment for the general medical check up that typically follows, I was pleased that I would not have any contact with them for the foreseeable future. A few months later, as I was preparing to go on holiday, I informed them four to five weeks in advance to enquire about what injections I would need. I thought it best to go in person to avoid the previous difficulties. The receptionist took my details and informed me the doctor/nurse would get into contact with me within the next week. They informed me over the phone that there were very few dates available and the ones that were, were at times that I would be at work. I found this shocking considering the fact that I gave them several weeks notice, yet I was still unable to get a date and time that would suit me. I made further calls/ visits in person to try and reach a conclusion but to no avail. The receptionist would promise to call with a solution on several occasions but unsurprisingly, would not. I would call; failing to come to an agreement. In fact, I was told that as the doctor worked at two different branches, the receptionist was struggling to get into contact with the doctor. I was once again promised a phone call the next day which as expected did not happen. I once again rang the next day which surprisingly, saw my call answered and the receptionist informed me 'I was going to call you in the afternoon today'. Their suggestion, after having spoken to the doctor, was that I travel to the surgery further away from my home, at which the doctor frequents and make an appointment there. This would also be at a time/date that suits them. I am sat here with less than three weeks to go with no conclusion in sight! Not recommended.

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Responses

Response from Highfields Medical Centre 7 years ago
Highfields Medical Centre
Submitted on 26/09/2016 at 10:48
Published on nhs.uk on 23/10/2017 at 11:58


Firstly, I would like to thank you for taking the time to submit your feedback about our services.

I have investigated the matter with the information received.

The practice has two sites, one based at the Merlyn Vaz Centre and branch site Belgrave Health Centre.

We have audited the registration processes at both sites and can confirm the registration process at both sites is consistent.

We have a dedicated colleague at each site who oversees the registration process.

Due to recent annual leave the Branch site we did have 20 registrations to complete, this was about 3 weeks ago, the practice didn’t achieve deadline, but this was rectified within 24 hours and none of the sites have a back log of registrations at this moment in time, although our findings are different to your experience, we appreciate your feedback which prompted us to investigate. You also commented about the phone lines being busy, we acknowledge this concern.

We have made an application for extra office space which will allow us to develop our telephony system; we are still waiting for this to be approved, once we have been given this opportunity we are looking forward to working with the telephony supplier as soon as possible.

I’m sorry and quite surprised to hear you didn’t receive an appointment for your travel vaccinations and a time and date that suited you.

The practice has various appointments throughout the weeks which can be booked in advance or on the day, we are also open every 1st and 3rd Saturday of every month, and we offer the appointments across two sites giving patients better access to services.

Once again my apologies, I will feed this back to the Practice Reception Manager who will share your experience with the Reception admin team.

I am sorry you have been subjected to such a frustrating series of events at the start of registration and your first experience in accessing services.

You feedback has been valuable and has allowed us to check our processes going forward.

At Highfields and Belgrave Medical Centre we aim to provide our patients the best access to services and want our patients to have more than just a satisfactory experience.

Thank You – Taruna Masani, Business Manager.

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