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"No appointments- abandon all hope, suffer in…"

About: Collingwood Surgery

I rarely need a GP appointment, but when I do, it's nigh on impossible to get one. According to the Collingwood Surgery website (on 8th Oct 24), an appointment can be booked using the NHS App- I tried it and it said 'cannot show GP appointments...call surgery directly'. I therefore called up after work at 5pm on 8th Oct 24 and was 14th in the queue. I waited patiently for 1hr 20mins where eventually I became stuck at position number 2 in the queue and I never got any further forwards. I ended up having to end the call as I realised it was then 6:20pm and the surgery shuts at 6pm...i.e. nobody was going to pick up. I therefore took the decision to travel to the surgery to visit in person on 9th Oct 24 in order to avoid the telephone torture again- even the call back feature has been removed. I asked at the desk to book an appointment and was told 'there's none left today'. I said this was fine as I would happily book an appointment in the coming days or weeks. The reply was that absolutely no appointments can be booked at the moment due to an upgrade of the computer system and that the only way to try and get an appointment is to phone up at 8:30am on the day or visit the surgery at 8:30am. In short, 'computer says no' and patients have to join the huge scrum and hope they get lucky in the appointment lottery (which makes me very anxious)- more chance of spotting Lord Lucan riding Shergar I think. They advised it will be like this until 21st October. I strongly avoid going to the GP and it takes me a while to pluck up the courage to seek help when I need it (usually much later than I should), only to be turned away- the service at Collingwood Surgery is not fit for purpose. I was advised to go to the walk in centre instead at NTGH. Looks like I'll have to find a new GP that meets the basic brief of allowing me to make an appointment once in a while. Collingwood Surgery: (1) Why isn't there a backup system for appointments if your main system is down? (I could knock you up an Excel spreadsheet in minutes which would do the job) (2) Who knowingly signed off on this mess? (3) Why have you lost sight of patient care by making your services completely inaccessible to those who work and can't join the 8:30am melee? I could not feel more let down by your practice.

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Responses

Response from Collingwood Surgery 9 months ago
Collingwood Surgery
Submitted on 09/10/2024 at 14:28
Published on nhs.uk at 14:28


Dear Paul

Many thanks for your review. I am sorry to hear of your difficulties in obtaining an appointment.

At this current moment in time the practice is undergoing a significant change in our clinical system. This week is identified as "cut over" week meaning we are between two systems. To help manage this we are having to work slightly differently, further information regarding this is available on our website. To facilitate this transfer to a new clinical system all electronic links have to be temporarily halted - this includes the NHS app. The NHS app is not managed by the practice and the team that manage this advise us that patients do see a message regarding the temporary disconnection.

Due to the system migration, we are currently experiencing a high volume of telephone calls and staff are working incredibly hard to process these calls as quickly and efficiently as possible.

The call back facility on our new telephone is up and running and works effectively but this only kicks in when there are 10 patients in the queue. The call back facility ends at 5:00pm allowing sufficient time to process calls in the queue prior to the practice closure.

Our business go live date for our new clinical system is Tuesday 15th October 2024. Until the system is live, we are unable to book future appointments.

The problem you have experienced is not due to our main system being down, its due to the technicalities of moving from one system to another and there has to be a time when no further information is added to the legacy system, whilst the new system is being prepared to accept the data.

The decision to change systems was not taken lightly and there were many reasons we made this decision, ultimately the change of system in the long term will enhance patient care.

I absolutely understand and share your frustrations, the team have worked so incredibly to assist with the migration and I am sorry if the full message has not been explained to you. Further information regarding the migration is available on our website.

If you would like us to investigate your individual concerns please don't hesitate to contact us.

Once again, many thanks for taking the time to leave a review.

Regards

Sandra Dowling

Practice Manager

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