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"Level of service"

About: Clifton Road Surgery

I have been a patient at CRS for a number of years and have experienced on many occasions, reception staff who have treated me and, I've witnessed other patients with a lack of care not befitting the NHS. I understand the need to be efficient in such a role but it is clear that there is a lack of professionalism in this particular role. Example 1 The penultimate time I visited was because I couldn't get through to the surgery on the phone, after nearly 40mins of trying, my daughter who was passing the surgery called in on my behalf to find nobody behind reception with the phone ringing constantly. she then after waiting by the main reception area for 2 or 3 mins was addressed by a member of reception staff who asked her to come round to the hatchlike reception area, at that time two other reception staff appeared and one eventually answered the phone. There had been confusion on a couple of items on my repeat prescription, my daughter was told that I would have to make an appointment with a GP to resolve the issue, this simply wasn't necessary as I have a copy of a letter from a Walsgrave Consultant sent to CRS discussing the need for these particular medicines to be put on repeat. I subsequently visited a GP and these lines were indeed added to my repeat, Example 2 I now like a lot of patients order my prescriptions on line through "Pharmacy2U" which I find to be convenient and efficient however if there are any changes whatsoever to anything on my repeat prescription there is always a failure with CRS liaison with them, It being December and therefore a holiday period I was prompted by an email from Pharmacy2U to order my repeat early which I did. They in turn notified me that they'd received said prescription from CRS and confirmed the lines ordered although for some reason Metformin had been taken off the prescription and some eye drops that I hadn't ordered had been added. Once again I tried phoning CRS, once again no reply. i am not only Diabetic but suffer Arthritis too. Of late I had been suffering considerable pain in my shoulder so I thought it wise to call in at the surgery to make an appointment to see a doctor in the hope that he would administer a Cortisone injection whilst sorting out this latest error on my repeat. I stood in the reception area for a good 3-4 minutes with no other patients visible. Eventually a receptionist came ( I noticed that once again the phone was ringing whilst two other reception staff appeared to be deep in conversation behind the rippled glass panel, eventually whilst the first receptionist dealt with me, one of them answered the phone). The person dealing with me was apologetic but suggested that the error on my repeat was probably caused by Pharmacy2U which after subsequent phoned e call and emails proved not to be the case, it was CRS with yet another error. I was told that I could not get an appointment with the doctor for 4 weeks, he would be holding a clinic on 14th January. Painful Christmas, thanks

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Responses

Response from Clifton Road Surgery 5 years ago
Clifton Road Surgery
Submitted on 07/01/2019 at 12:36
Published on nhs.uk at 13:06


Sorry you have been unhappy with the services here at Clifton Road Surgery.

Without knowing your exact details I am unable to respond specifically, particularly with regard to your comments about your prescription error.

However, please note Reception staff are unable to add medication to any patients prescription without a GP seeing the patient first, this may be why Reception advised an appointment was needed.

Our phone lines are very busy and we receive hundreds of calls each day.

Reception staff sitting on the front desk assist with helping to answer these calls.

However, there is a misconception that they are the only staff answering calls.

Please be assured that there is a team of staff who answer our calls, not just those on the front desk.

Our phone system is set up in a way that incoming calls are on a loop, this means the first caller will be picked up first by anyone in the group, then the others in turn; by any handset within the group.

Therefore, calls are not being left unanswered by the front desk.

Some people also misinterpret the red flashing lights on our phones as incoming calls too.

Staff on the front desk deal with many patient queries and these will inevitably take them away from the front desk, for example prescription enquires/signing, medical reports, processing new registrations, etc.

We do ask staff to notify the back office if the Reception is going to be left empty, this may be why a number of staff turned up (in the example you gave).

However, I will remind all staff again that this is our protocol so we can ensure patients do not feel ignored.

You mentioned your daughter being called to a ‘hatch like reception area’ we do have two Reception staff members on our front desk and the hatch like reception area is part of our front desk.

With regard to having to wait until 14th January for an appointment, this may be because we only hold joint injection clinics once a week and these also would have been limited due to the Christmas period/closure.

You started your feedback by saying that ‘reception staff who have treated me and, I’ve witnessed other patients with a lack of care not benefitting the NHS’ I am sorry you feel this way – patients and their welfare is at the heart of everything we do.

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