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About: Cambridge Medical Group

Where to start?

The telephone service is appalling. You call and often just get an engaged tone. Sometimes you get through to get an overly verbose message which eventually ends to be told you are number whatever in the queue. Eventually you again get a ring tone and you start to get a sense of anticipation. The ring tone persists for a while and then there’s a clunk and you get the overly verbose message again which ends with an announcement that you are four places further back in the queue than you were ten minutes ago. Your patients have busy lives too and don’t have time to spend prolonged periods on the phone like this to get an appointment.

The repeat prescription service is dreadful with electronic scripts often not being sent as requested resulting in a visit to the surgery being required to pick up hard copy with no excuse or reason behind this being offered.

The practice manager doesn’t respond to formal complaints and I am still waiting for an answer to a written complaint about the problem described in the previous paragraph submitted almost a year ago.

A response made by the practice to another complaint made here states that urgent same day appointments are always available. Anybody dealing with the practice knows that not to be the case and will have been told on several occasions that there are no appointments that day.

In fairness, medical staff I have managed to secure appointments with have always been competent and diligent. The practice needs to address the significant issues described above as support staff and admin make up the greatest part of the patient experience and CMG are falling down very badly here.

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Responses

Response from Cambridge Medical Group 5 years ago
Cambridge Medical Group
Submitted on 03/07/2018 at 10:46
Published on nhs.uk on 04/07/2018 at 03:36


We are sorry to hear about the difficulties you are experiencing with the practice.

We are aware that the phone system is extremely busy.

We have the maximum number of staff manning the phone lines at all times as a priority.

Unfortunately, the current phone system is not something we are able to change.

We have made modifications to the system (like introducing the queue system) in order to ensure the patients are aware of how busy the phones are when they call in. We did this as a response to patient feedback informing us that not knowing how many people were in the queue in front of them was incredibly frustrating.

We have also introduced a generic email address as an alternative means of contact.

Patients can email us with requests, queries and questions to avoid them having to wait on the phone lines.

The email address is manned 8am-6pm Monday - Friday.

Staff will respond to you the same day.

The email address is stccg.enquiries.cmg@nhs.net

Alternatively if you wish to book an appointment or make a request for a repeat prescription you can also use our online service. Instructions on how to register for this service can be found on our website or by speaking to the reception staff.

In regards to an unanswered complaint - we can only apologise for this and assure you that we would like to resolve this matter for you.

Please contact the Office Manager Amanda James, in the first instance to have this complaint dealt with.

It is practice policy for the Office Manager to be the first point of contact for all administration related complaints as she has the most knowledge in this area.

All complaints are also reviewed by the Practice Manager and the Partners on a regular basis to ensure they are being dealt with appropriately.

We can assure you that any patient requesting an urgent appointment the same day will be either seen or have a GP telephone call the same day - the reception staff are trained in basic triage and how best to assist patients but rely on the patient feedback to determine urgency therefore, if you feel you have a genuine urgent problem you must make this clear to the reception team.

We are hearing that there are issues with Electronic prescriptions from patients and are trying to identify the causes of these issues.

The feedback from patients who experience an issue is vital in determining this so that we can respond and improve the service. We would again ask that you please contact the management team at the practice directly so that we can discuss this in further detail.

We thank you for your feedback on these matters.

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