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"Inadequate reception staff"

About: St Leonards Community Hospital

I had a podiatry appointment yesterday (5/12/17) at 11.30 in the outpatients department.

I arrived at11.20.

There were two staff members behind the desk chatting in the reception area.

Without looking at me, one of them asked my name and whether I had an appointment with podiatry or audiology.

I answered the questions and they told me to take a seat.

I did so.

I then proceeded to watch patients arrive, receive their treatment and leave.

At twelve o'clock I decided to ask at reception if I had been overlooked for some reason.

The reception area was empty.

Finally a staff member emerged from an area behind reception and I asked to check for me.

The staff member said they would and asked me to sit down again.

They disappeared into the treatment area and re-emerged several minutes later.

Then they walked past me saying nothing.

A couple of minutes later a most apologetic podiatrist came out and took me through for treatment.

They explained that reception had not logged me in and they, naturally, thought I was a DNA (did not arrive).

They had already informed their admin department of that.

They then carried out my treatment professionally and competently.

They apologised again, even though it wasn't their fault.

On returning to reception there was a staff member behind the desk. I tried to explain to them what had happened. Their only comment was 'I don't know, I wasn't here.'

I wonder how long I would have been left sitting in reception if I hadn't spoken up.

I am very disappointed by the behaviour of the staff involved and I trust you will take action to prevent something similar happening in he future.

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Responses

Response from St Leonards Community Hospital 6 years ago
St Leonards Community Hospital
Submitted on 13/12/2017 at 10:47
Published on nhs.uk at 11:31


Thank you for taking the time to raise your concerns with us. We are sorry that you had this experience while visiting our outpatient department and for the unacceptable delay this caused. Having spoken to the staff involved, it is clear that this was due to an oversight and subsequent lack of communication on our part.

Since this incident has been brought to our attention we have put up a notice in the waiting area highlighting to patients that if they have been waiting longer than 10 minutes to check with the receptionist. We have also advised all clinicians to come out and check if their patients have arrived, rather than relying solely on the check-in system. All the members of staff have been made aware of the importance of good communication and we hope that by the new procedures being implemented this unfortunate incident will not happen again.

We would, once again, like to apologise and thank you for raising your concerns with us. This has triggered some changes within the department that will prevent this situation occurring again in the future.

With best wishes

Agnes Grip, Patient Experience Facilitator

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